Click the “New Location” button at the left-bottom of the location list. And a location information page is displayed on the left. Fill in the information and click “Save” to save the settings. You can refer to the details below for instruction.
At the top are key Location details.
Enter in the Name (generally a unique field which is especially useful if you have multiple vending machines at one physical location) then the Address. While typing the address, the system will use Google Maps to autofill the correct location. A dropdown will appear as you type.
Select the correct address and the remainder of the address information will be autofill. The remaining fields are:
• Route – If you have multiple routes, or certain routes done on certain days, key this information here
• Account – The name of the company this location is connected to, usually where it resides
• Account type - Select your business type.
• Asset Origin - The origin of the machine.
• Device ID or S/N – The number off the back of your cashless or telemetry device. This number is CRITICAL for getting sales information into your account. If the same ID is in use elsewhere in the system, it cannot be keyed again.
NOTE: If you purchase a device from another operator, check with Vagabond to make sure that it’s not associated with another account prior to attempting to enter the information here.
• Machine Details – the Make and Model will define how the coils in the machine that make up the planogram get mapped. The S/N is for keying the machines serial number.
NOTE: This information also provides Vagabond Vending Support critical information needed for potential upgrades.
• Telemeter – use the dropdown menu to further describe the telemeter type being used at this location.
Scheduling Options define when you intend to visit a Location. The default and most commonly used setting is Automatic, which will cause the Location to show up when the scheduling criteria set for a given day is met (which will be discussed in greater detail in Schedules).
If you would rather stick to a static schedule, there are settings for that as well. This is most common on machines that do not have any Telemetry providing sales to the system. Simply choose Manual and it will be possible to either select the days to visit the Location or how many days between visits.
Transaction Fees & Monthly Operating Expenses are used to provide profitability data in reports.
Sales Tax Percentage % – This is the tax rate appropriate to this location. It is a total of all applicable taxes.
Cashless Transaction % Rate – The percentage from each cashless transaction paid back to the processor.
Additional Monthly Expenses $ – These fields allow tracking of recurring monthly expenses of a set dollar amount, for instance, your Vagabond Vending monthly subscription fee.
Product Tax is to define the specific tax rules, allowing them to be applied/ not applied to the corresponding products. Click the “New Category” button to create new tax rule.
Product Category - Name of the specific tax rule.
Tax Type - Select the tax type from Percentage or Fixed-Amount.
Tax Rate/Value (＄): Define the tax rate or value, the tax will be calculated and displayed on product details when the tax rule is applied to the product. Tax Value must be less than or equal to 99.99.
Commission Options allow you to track any commissions to be paid out to an Account or third party. These also impact your net revenue and profitability.
Flat Monthly Fee $ – A set dollar amount paid out each month
Per Unit Commission $ – A specific dollar (or cent) amount paid for each vend
Commission Percentage % – The percentage paid out on sales from the Location
Exclude Cashless – Do not pay commission on any cashless sales
Gross – Base commission payment on Gross sales
Net – Base commission payment on Net sales
Revenue Share Options allow you to incentivize your most powerful partners, your Drivers. The choices are similar to Commissions above.
Flat Revenue Share $ – A set dollar amount paid out each month
Per Unit Revenue Share $ – A specific dollar (or cent) amount paid for each vend
Percentage Revenue % – The percentage paid out on sales to the Driver
Gross – Base revenue share payment on Gross sales
Net – Base revenue share payment on Net sales
NOTE: ALWAYS click Save after making changes!
It is important to realize that if you don’t click the Save button before moving to another tab or
Location, your changes will be lost.
Preview Location Financials will bring up a box showing a preview of the financials based on your settings. Please note that if there is no revenue tied to the Location yet, these fields will be blank.
